City Clerk's Office

The City Clerk’s Office is dedicated to providing exceptional public service by ensuring transparency, accessibility, and integrity in the democratic process. As a vital link between the public and local government, the Office upholds compliance with federal, state, and local laws, including the Brown Act, Political Reform Act, and Public Records Act.

Operating as a division of the Administration Department, the City Clerk’s Office provides support to the City Clerk and City Council by maintaining the official legislative and historical records of the City. 

City Clerk Responsibilities

The City Clerk’s Office plays a vital role in supporting transparent governance, maintaining official records, and ensuring compliance with legal mandates. Key responsibilities include:

Public Service & Administrative Support

  • Assisting the public, City Council, and City staff with access to official records and legislative information
  • Conducting special studies and administrative reviews as needed
  • Administering oaths of office and maintaining the City Seal
  • Receiving and processing legal claims and subpoenas filed against the City

Records & Information Management

  • Maintaining and preserving official City records, including resolutions, ordinances, contracts, and deeds
  • Overseeing the Records Retention Program to ensure compliance with legal and operational requirements
  • Managing the Document Archive to enhance accessibility and preservation
  • Coordinating Municipal Code codification and updates
  • Implementing and updating the City Policy Manual

Legislative Process & Transparency

Elections & Political Compliance

  • Administering municipal elections in coordination with the County Registrar of Voters
  • Serving as the Filing Officer for: